How to create a session and map with semesters for Student Registration?

This post will explain, how to manage session and its mapping with relevant semesters using the UET LMS

Almas Arshad

PRE-REQUISITE

  • Registered user must have a Role of Coordinator.
    • First contact your chairmanto make sure if he has assigned the role of coordinator or not.
    • Second, If he will unable to assist, Please email us at lms@uet.edu.pk for coordinator access with CC department Chairmen.
  • Browser (Mozilla or Chrome) should be installed on you PC/Laptop.
    • In Windows, Mozilla can be accessed by clicking Menu Start-> All Programs -> Mozilla Firfox.
    • InWIndows, Chorme can be accessed by clikcing Menu Start -> All Programs -> Google Chrome.
  • PC/Laptop must be connected with Internet.
  • Type the url (http://lms.uet.edu.pk/) in address bar in one of your favorute browser.
    • If you dont know how ot open url in browser then see the post 'How to open UET LMS in Browser.'
  • Login with your user name and passoword. 
    • If you dont know how to login then please see the post 'How to login in UET LMS?

QUICK REVIEW TO CREATE SESSION

After login to LMS account, 

Step 1: Coordinator will click on "Session" menu

Step 2: Fill the following fields 

  • Program
  • Year
  • Program Catalogue

Step 3:  Below these fields some tabs will be visible there

  • Requirement
  • Vision (Compulsory)
  • Mission (Compulsory)
  • Session PEOs

Step 4: Click on "Save & Close" button of pop-up

Step 5: Click on "Save" button from main page

(For detailed review read below...)

HOW TO CREATE SESSION

Session Creation

  • After login to LMS account user (Coordinator) will click on "Session" menu from sidebar 
  • In case of sessions created previously, list of sessions with name, year and other basic info and Create button at top left will appear. In other case only button will show in the header (See relevant image Session Menu)
  • Click on the Create button and a new screen will appear (See relevant image Create Session)
  • Add required informations in their respective field, once the session is created then the coordinator can make changes anytime
     

Program

  • List of programs will be visible to coordinator (See relevant image Program list)
  • Coordinator is not authorized to create Program by itself but he can see program list offered by that department (See relevant image Program)
  • Program that shows in dropdown list will be created by Super user if its not created then communicate with the Exam branch through:
    • Email examination@uet.edu.pk
    • Call
    • Personal Meeting
  • Select the program from the list for which user want to create the session 
     

Year

  • List of years will be visible to coordinator (See relevant image year list)
  • Coordinator is not authorized to create year by itself 
  • Year that shows in dropdown list will be created by Super user if its not created then communicate with the Exam branch through:
    • Email examination@uet.edu.pk
    • Call
    • Personal Meeting
  • Select the year from the list for which user want to create the session 
  • Note: Against single year user can not create multiple sessions
     

Program Catalogue

  • List of Program Catalogues (including previous sessions) will be visible to coordinator (See relevant image Catalogue List)
  • Coordinator will create catalogue first by itself. See how to create program catalogue 
  • Select the Program Catalogue from the list which user want to use. He can use previously created catalogue for new session if course outline is same otherwise he will create separate program catalogue  

Note: User can encorporate single Program Catalogue in multiple sessions

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OTHER INFORMATION OF SESSION

  • On session menu screen at the bottom coordinator will see some tabs like:
    • Requirements
    • Vision
    • Mission
    • Session PEOs (Program Earning Outcomes ) (See relevant image Create Session)
  • once the session is created then the coordinator can make changes in these tabs anytime
  • Coordinator will click on "Edit" button at top left to add data in these tabs
  • Below is their brief description that user needed to know before adding
     

Requirement

  • In Requirement tab coordinator will see "Add an Item" link
  • After click on that link a pop-up will appear (See relevant image Requirement Pop-up)
  • Coordinator will enter the requirements of the Session for degree completion like:
    • Project
    • Thesis
    • Survey Camp
       

Vision

  • In Vision tab coordinator will see a highlighted text area
  • Coordinator will enter vision defined by departmental committee (See relevant image Vision)
     

Mission

  • In Mission tab coordinator will see a highlighted text area
  • Coordinator will enter Mission defined by departmental committee (See relevant image Mission)

Note: It can be changed anytime according to requirement
 

Session PEOs

  • In Session PEOs tab coordinator will see "Add an Item" link
  • After click on that link a pop-up will appear (See relevant image PEOs)
  • Coordinator wil select Title of PEO from the list he can not edit these titles (See relevant image PEO Title)
  • Description for that PEO will be defined by coordinator in highlighted text area after title
  • After Title and Description of PEO, coordinator will map this PEO with PLO (Program Learning Outcomes)
  • For PEO & PLO mapping: 
    • coordinator will select the PLO title from the list, these PLOs are already defined in the system and user can not edit them (See relevant image PLO Title)
    • Select the Strength from the list, these Strengths are already defined in the system and user can not edit them (See relevant image Strength)
  • After adding all fields coordinator can click on:
    • Save & Close button (if he do not want to create more PEOs)
    • Save & New button (if he want to create more PEOs)
  • Discard (If he do not want to save the changes he made)

Note: After following all the steps in this tutorial it is necessary to click on Save button (at top left side) otherwise session will not create and all changes will be lost 

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