How to create a subject and assign to superviser?

This post will explain, how to manage course portfolio using the UET LMS.

Almas Arshad

PRE-REQUISITE

  • Registered user must have a Role of Coordinator.
    • First contact your chairmanto make sure if he has assigned the role of coordinator or not.
    • Second, If he will unable to assist, Please email us at lms@uet.edu.pk for coordinator access with CC department Chairmen.
  • Browser (Mozilla or Chrome) should be installed on you PC/Laptop.
    • In Windows, Mozilla can be accessed by clicking Menu Start-> All Programs -> Mozilla Firfox.
    • InWIndows, Chorme can be accessed by clikcing Menu Start -> All Programs -> Google Chrome.
  • PC/Laptop must be connected with Internet.
  • Type the url (http://lms.uet.edu.pk/) in address bar in one of your favorute browser.
    • If you dont know how ot open url in browser then see the post 'How to open UET LMS in Browser.'
  • Login with your user name and passoword. 
    • If you dont know how to login then please see the post 'How to login in UET LMS?'
  • "Create Subject" is only allowed to those coordinators to whom role of "Subject Owner" is also given other coordinators can only see the subjects created by Subject owner/Coordinator.

QUICK REVIEW TO CREATE SUBJECT

After login to LMS account, 

Step 1: Coordinator will click on "Subject" menu

Step 2: Fill the following fields 

  • Title
  • Subject Level
  • Subject Type
  • Code Prefix
  • Code
  • Supervise Faculty
  • Domain
  • Knowledge Area

Step 3:  Below these fields some tabs will be visible there

  • Pre-Requisite
  • Co-Requisite
  • Equivalence 
  • Text Books

Step 4: Coordinator will click on "Semester Planning" menu and then "Create" button on top left

Step 5: Fill the following fields 

  • Year
  • Term
  • Is Active
  • Open for Session

Step 6: Click on "Save" button from main page

Step 7: Coordinator will click on "Class Planning" button for semester he created previously

Step 8: Fill the following fields 

  • Session
  • Subject Name
  • Faculty
  • Open for Session
  • Capacity

Step 9: Click on "Save" button from main page

(For detailed review read below...)

HOW TO CREATE SUBJECT

Coordinator who have also assigned the role of Subject Owner
 

Subject Creation

  • After login to LMS account user (Subject Owner) will click on "Subject" menu from sidebar 
  • In case of subjects created previously, list of subjects with their code, title, type and other basic info and Create button at top left will appear. In other case only button will show in the header (See relevant image Subject Menu)
  • Click on the Create button a new screen will appear (See relevant image Create Subject)
  • Add required informations in their respective field with great attention, because once the subject is assigned to teacher then the subject owner will not be authorized to make any changes
     

Title

Adding Title of subject is compulsory field
Coordinator will enter Title of subject manually according to course outline defined by departmental committee (See relevant image Title)

Subject Level

  • Selecting Subject level is compulsory field
  • Coordinator will select Subject Level from dropdown list (See relevant image Subject Level)
  • Subject Level that shows in dropdown list will be created by Super user if its not created then communicate with the Exam branch through:
    • Email examination@uet.edu.pk
    • Call
    • Personal Meeting
       

Subject Type

  • Selecting Subject Type is compulsory field
  • Coordinator will select Subject Type from dropdown list (See relevant image Subject Type)
  • Subject Type that shows in dropdown list will be created by Super user if its not created then communicate with the Exam branch through:
    • Email examination@uet.edu.pk
    • Call
    • Personal Meeting
       

Code Prefix

  • Selecting Code Prefix is compulsory field
  • Coordinator will select Code Prefix from dropdown list (See relevant image Code Prefix)
  • Code Prefix that shows in dropdown list will be created by Super user if its not created then communicate with the Exam branch through:
    • Email examination@uet.edu.pk
    • Call
    • Personal Meeting
       

Code

  • Adding Code of subject is compulsory field
  • Coordinator will enter Code of subject manually that are defined by departmental committee (See relevant image Code)
     

Supervise Faculty

  • Add "supervise faculty" is optional for subject owner on subject creation time 
  • Coordinator will select Supervise Faculty from dropdown list (See relevant image Supervise Faculty)
  • Supervise Faculty that shows in dropdown list will be created by the coordinator itself if its not created then go to Faculty Profile menu under Resourse management from sidebar and click on the create button on top left side. (See relevant image Create Faculty)
     

Domain

  • Selecting Domain is compulsory field
  • Coordinator will select Domain from dropdown list (See relevant image Domain)
  • Domain that shows in dropdown list will be created by Super user if its not created then communicate with the Exam branch through:
    • Email examination@uet.edu.pk
    • Call
    • Personal Meeting
       

Knowledge Area

  • Selecting Knowledge Area is compulsory field
  • Coordinator will select Knowledge Area from dropdown list (See relevant image Knowledge Area)
  • Knowledge Area that shows in dropdown list will be created by Super user if its not created then communicate with the Exam branch through:
    • Email examination@uet.edu.pk
    • Call
    • Personal Meeting
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OTHER INFORMATION OF SUBJECT

Coordinator who have also assigned the role of Subject Owner

  • On Subject menu screen at the bottom coordinator will see some tabs like:
    • Course Description
    • Pre-Requisites
    • Co-Requisites
    • CLOs
    • Assessment
    • Contents
    • Equivalence
    • Text Books
  • From the above list coordinator can add data in selected abs only
  • Coordinator will click on "Edit" button at top left to add data
  • Below is their brief description (of those tabs in which coordinator can add data) that user needed to know before adding data
     

Pre-Requisites

Pre-Requisite is known as the subject that student has studied in previous semesters and student will be able to take current subject only if he has cleared it's pre-requisite subject  

  • In Pre-Requisite tab coordinator will see "Add an Item" link
  • On clicking that link, a pop-up will appear including list of subjects with their basic info
  • Subject owner will select the pre-requisite of that subject he is creating
     

Co-Requisites

Co-Requisite is known subject that student will be able to take/register in coming semesters only if that student has cleared/passed that subject he is currently studying  

  • In Co-Requisite tab coordinator will see "Add an Item" link
  • On clicking that link, a pop-up will appear including list of subjects with their basic info
  • Subject owner will select the co-requisite of that subject he is creating
     

Equivalence

  • In Equivalence tab coordinator will see "Add an Item" link
  • On clicking that link, a pop-up will appear including list of subjects with their basic info
     

Text Books

  • In Text Books tab coordinator will see "Add an Item" link
  • On clicking that link, a text area will appear
  • Coordinator can add text book names and references there

Note: It can be changed anytime according to requirement

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HOW TO DO SEMESTER PLANNING

  • After Creating Subject and making Program Catalogue, coordinator will plan a semester
  • Coordinator will click on "Semester Planning" menu from side bar a screen will appear (See relevant image Semester Planning Menu)
  • In case of Semester Planed previously, list of Semesters with semester, term, year and other basic info and Create button at top left will appear. In other case only button will show in the header
  • Coordinator will click on "Create" button on top left side to plan new semester (See relevant image Create Semester)
  • Below is their brief description (of those tabs in which coordinator can add data) that user needed to know before adding data
     

Term

  • List of Terms will be visible to coordinator (See relevant image Term list)
  • Coordinator is not authorized to create year by itself 
  • Year that shows in dropdown list will be created by Super user if its not created then communicate with the Exam branch through:
    • Email examination@uet.edu.pk
    • Call
    • Personal Meeting
  • Select the term from the list for which user want to plan the semester 
     

Year

  • List of years will be visible to coordinator (See relevant image year list)
  • Coordinator is not authorized to create year by itself 
  • Year that shows in dropdown list will be created by Super user if its not created then communicate with the Exam branch through:
    • Email examination@uet.edu.pk
    • Call
    • Personal Meeting
  • Select the year from the list for which user want to do semester planning
     

Is Active

  • This field allows coordinator to make semester planning visible or invisible to teachers & students
  • In front of Is Active text, there will be a Box visible to user
  • coordinator will check this box to activate the semester and make it visible for teachers and students (See relevant image Is Active)

Note: When the semester ends and all the results have been sent to controller then coordinator will uncheck this box to make it invisible
 

Open for Session

  • This field allows coordinator to make semester planning visible to selected sessions only (not for whole department)
  • In Open for Session tab coordinator will see "Add an Item" link
  • After click on that link a pop-up will appear 
  • Coordinator will select the Session (created previously) from the dropdown list (See relevant image Session Dropdown)
  • Then coordinator will select the Semester number from the dropdown list (See relevant image Semester Dropdown)
  • Coordinator will enter minimun Credit Hours allowed for the semester (See relevant image Credit Hours)

Note: If no session is selected then students can not be able to register in this semester as it will not be visible to any session

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HOW TO DO CLASS PLANNING

  • After Creating Subject and making Program Catalogue, coordinator will plan a semester
  • Coordinator will click on "Semester Planning" menu from side bar a screen will appear (See relevant image Semester Planning Menu)
  • In case of Semester Planed previously, list of Semesters with semester, term, year and other basic info and Create button at top left will appear. In other case only button will show in the header
  • Coordinator will click on "Class Planning" button on right side of the semester you want to plan class (See relevant image Class Planning)
  • Click on Create button on top left corner
  • Below is their brief description (of those tabs in which coordinator can add data) that user needed to know before adding data
     

Session

  • List of sessions will be visible to coordinator (See relevant image)
  • Coordinator is not authorized to create year by itself 
  • Year that shows in dropdown list will be created by Super user if its not created then communicate with the Exam branch through:
    • Email examination@uet.edu.pk
    • Call
    • Personal Meeting
  • Select the session from the list for which user want to plan the class
     

Subject Name

  • List of subjects will be visible to coordinator (See relevant image Subject Name)
  • Coordinator is authorized to create year by itself 
  • Select the subject from the list for which user want to do class planning
     

Faculty

  • Coordinator will select Faculty member to assign this class from dropdown according to Faculty Department above
     

Open for Gender

  • If its single gender section then coordinator will select one gender in other case always All will be selected (See relevant image Open for Gender)

Capacity

  • Enter the strength of students who got admitted in this session/section (See relevant image Capacity)
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