How to create students profile and manage them?

This post will explain, how to manage student profile by enter or upload the data using the UET LMS

Almas Arshad

PRE-REQUISITE

  • Registered user must have a Role of Coordinator.
    • First contact your chairmanto make sure if he has assigned the role of coordinator or not.
    • Second, If he will unable to assist, Please email us at lms@uet.edu.pk for coordinator access with CC department Chairmen.
  • Browser (Mozilla or Chrome) should be installed on you PC/Laptop.
    • In Windows, Mozilla can be accessed by clicking Menu Start-> All Programs -> Mozilla Firfox.
    • InWIndows, Chorme can be accessed by clikcing Menu Start -> All Programs -> Google Chrome.
  • PC/Laptop must be connected with Internet.
  • Type the url (http://lms.uet.edu.pk/) in address bar in one of your favorute browser.
    • If you dont know how ot open url in browser then see the post 'How to open UET LMS in Browser.'
  • Login with your user name and passoword. 
    • If you dont know how to login then please see the post 'How to login in UET LMS?'
  • "Create Student" is only allowed to coordinator nominated by chairman of respected department.
  • To create student, session must be created first by coordinator See how to create session

QUICK REVIEW TO CREATE STUDENTS

After login to LMS account, 

Step 1: Coordinator will click on "Session" menu

Step 2: Click on the "Create Student" button of that session for which coordinator want to create students

Step 3: Download Sample File

Step 4: Add student's information in downloaded excel sheet according to format

Step 5: Upload the same Sample File from same interface from where user downloaded sample file

Step 6: Message of "Students Created Successfully" after loading

(For detailed review read below...)

HOW TO CREATE EXCEL SHEET

Excel sheet containing student credentials

Download Sample File

  • After login to LMS account user (Coordinator) will click on "Session" menu from sidebar 
  • List of Sessions will appear that were previously created by coordinator
  • User will see the "Create Student" button infront of every session (see the relevant image Interface)
  • Click on Create Student button of the session for which coordinator want to create students
  • From the new screen in first point a link will be given for "Download Sample File" click on that link to download the excel file  (see the relevant image Sample File)
     

Download District File

  • Open the downloaded sample excel file from your Downloads folder 
  • Enter the required information of students in the excel sheet (see the relevant image Excel Sheet)
  • Make sure all the district names that coordinator entered should match with the district names given by LMS 
  • To download the District File go to the same interface from where user downloaded Sample File previously
  • From that screen in forth point a link will be given for "Download District File" click on that link to download the file for district names 
  • Open the downloaded district names excel file from your Downloads folder and match with the district names you have entered (see the relevant image District Names)
  • If district name in downloaded file does not match with the names coordinator entered, it will give error on uploading (see the relevant image Error)
  • Save the changes in Sample File to proceed further
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HOW TO UPLOAD EXCEL SHEET

Excel sheet containing student credentials

Upload Sample File

  • Go to the interface from where coordinator downloaded Sample File
  • Click on "Choose File" button at the bottom of screen
  • Go to file location (Either Downloads or where user saved last time) and click on Open button of window (see the relevant image Choose File)
  • Click on "Create Student" button next to Choose File button
  • On uploading a message will show "Students created successfully" (see the relevant image Students Created)
  • In case of any error Email LMS at lms@uet.edu.pk with screenshots
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HOW TO GET STUDENTS APPROVED

Get approval of students (uploaded) from Examination Branch

Student Approval

  • After uploading excel sheet communicate with the super user in Examination branch through:
    • Email examination@uet.edu.pk
    • Call
    • Personal meeting
  • When Super user from examination approve the list of students it will appear in coordinator's account in Student menu (see the relevant image Approval)
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Video